Selecting An Asset Management System

From Browserwire.com

We have been looking into getting a digital asset management system to house, manage, and retrieve our graphical, marketing, and other files. In researching this online, we found that there wasn't a lot helpful information out there. So, to save you some time, here some some things to look for when picking an asset management system:

• Hosted (SaaS) or in-house client-side application
• Ease of use and user-friendly interface - This one was key for us as we found many solutions with complex, multi-stepped, and poor UIs.
• Disk space - default capacity and scaling up options
• Subscription and setup fees
• Number of users and admins supported and upgrading options
• Ability to brand interface
• File upload & download options - single file, batch uploads, ftp
• Basic and advanced search capabilities
• Supported file formats
• Preview mode of static versus multimedia files - being able to view a streaming file snippet within the tool is a great feature
• Ability add metadata, keywords, captioning, etc.
• Auto-rendering multiple file sizes of a single file
• Report generation and alerts
• Localization support
• Lightbox/favorites
• Third-party access - e.g. for agencies you work with, you can send them a pick-up link for a file without the need to login to access the file.
• Access rights - security and password protection capabilities.
• Customer references